Rewrite Sentences to
Sound More Professional

In the business world, how you say something is often just as important as what you say. A brilliant idea can be ignored if it's written in a text-message style, while a difficult message can be received well if phrased professionally.

Professional writing isn't about using big, confusing words. It's about clarity, precision, and objectivity. This falls under the "Creative" type of paraphrasing we've discussed before, where the goal is to shift the tone without losing the meaning.

Here are the key strategies to instantly upgrade your writing from "casual" to "corporate."

1. Remove "Filler" & Hesitation

In casual conversation, we use words like "just," "kind of," "actually," and "I think" to soften our speech. In professional writing, these words make you sound unsure of yourself.

2. Replace Phrasal Verbs

Phrasal verbs (verb + preposition) like "talk about," "look into," or "get in touch" are common in spoken English. For a more professional tone, swap them for single, stronger verbs.

3. Depersonalize the Negative

When discussing mistakes or problems, using "You" can sound accusatory. Professional writers often switch to the passive voice to focus on the problem, not the person. This is a strategic use of the "Rearrange" technique in paraphrasing.

4. Avoid Emotional Language

Business writing should be objective. Words that convey extreme emotion usually undermine your argument.

• Instead of "I hate this idea," say "I have concerns about this approach."
• Instead of "This is super exciting!" say "This is a promising opportunity."
• Instead of "We are totally screwed," say "We are facing significant challenges."

Conclusion

Rewriting for professionalism doesn't mean losing your personality. It simply means removing the distractions—the filler words, the vague verbs, and the emotional outbursts—so your message shines through clearly.